Welcome to Spotly
Spotly is a desk and meeting room booking system. The idea is simple: you see a calendar with all the rooms and desks in your office, click an available slot, and book it.
After logging in, you'll land on the Calendar page — that's where you'll spend most of your time. On the left, you'll find the navigation menu to access other sections.
Calendar Toolbar
At the top of the calendar you'll find a toolbar with control buttons. Here's what each one does:
Expand All
Shows all desks in every room. Useful when you want to see the full list of available spots.
Collapse All
Hides the desk lists — only room names remain visible. Great for a quick overview of office occupancy.
Previous Period
Moves the calendar view back by the number of days currently selected (1, 3, 7 days, or a full month).
Next Period
Moves the calendar view forward by the selected number of days or by one month.
Today
Jumps back to the current day — so you always know where you are.
New Booking
Opens the booking creation window. You can manually pick a desk, room, date, and time.
View Modes
Use the 1d, 3d, 7d, and 1m buttons to switch between calendar display modes:
Single day view — the most detailed, ideal for planning a specific date.
Three-day view — a compact look at the upcoming period.
Full week view — the default on desktop, showing the full week from Monday.
Month view — a broad perspective of office occupancy over time.
On mobile, the month view is hidden — you see one day by default to fit the screen.
Calendar Grid — how to read it
Expand & Collapse Rooms
Click a room name (or the arrow next to it) to expand or collapse its desk list. The number on the right shows how many desks are in that room.
Click to Book
Click any empty slot in the calendar — a booking window opens with the date and time automatically set based on where you clicked. The further right you click, the later the time.
Booking Colors
Your bookings appear in green. Other people's bookings use the color assigned to that room. This way you instantly see what's yours.
Show Available Only
The "Show available only" button filters the view to show only desks with no bookings in the selected period. Handy when you need a free spot quickly.
Photo Preview
On desktop, hover over a room or desk name to see its photo. On mobile, tap the image icon next to the name.
Working Hours
The calendar covers hours from 8:00 to 18:00. Today's column is highlighted in blue so you can easily spot it.
Making a Booking — step by step
Click an Empty Slot
Find a desk or room on your chosen day and click the empty slot at the desired time. A booking window opens with the date and time pre-filled.
Choose Your Spot
Confirm or change the desk / room. You can also select "Whole Room" to book all desks in a room at once — perfect for team meetings.
Set the Time
Adjust the start and end times. The system automatically checks for conflicts with other bookings.
Save
Click "Save" to confirm. Your booking appears in green on the calendar and automatically syncs to Outlook (if enabled in Settings).
Tips & Tricks
Edit & Delete
Click an existing booking (colored block) to see its details. From there you can edit or delete it — if it's your booking.
Calendar Sync
In Settings, connect Outlook or copy your ICS link. From then on, every booking automatically appears in your calendar.
See Who's In
The WhosIn page shows who's planning to visit the office on a chosen day. Useful before deciding to work from the office.
Less Clutter
When you have many rooms, use "Collapse All" to hide desks and see only room occupancy. Then expand just the one you're interested in.